Transcript/Diploma/Certificate Financial Hold Exemption Policy

Date Adopted: April 22, 2024 Date Revised: April 22, 2024

A. Purpose This policy is in response to Colorado HB22-1049.

B. Scope This policy applies to all current and former students, excluding foreign students as defined in C.R.S. 23-1-113.5., who have an outstanding debt for tuition, room and board, or other financial aid funds owed to the Vail Institute of Pilates (herein referred to as “the School”) and request a transcript, diploma, or certificate. This policy also describes when a student may be subject to a registration hold.

C. Policy 1. Individuals may be subject to a transcript, diploma, or certificate hold when such individual owes certain debts to the School for tuition, room and board fees, or financial aid funds. Individuals will be subject to such a hold when 18 months from the start of Module 1 have passed and a balance of at least 50% of the tuition fees are not paid. At that time, a 3rd party collection agency will be assigned the debt. If an individual is subject to such a hold, their transcripts, diplomas, or certificates will not be released unless an exemption applies as outlined in section 2 of this policy. 2.Exemptions are granted for individuals who can demonstrate that the transcript/diploma/certificate request is required for one of the following reasons: 1. Job application 2. Transferring to another postsecondary institution 3. Applying for state, federal, or institutional financial aid 4. Pursuit of opportunities in the military or national guard. 5. Pursuit of other postsecondary opportunities. 6. Process and Procedure for Exemptions: Upon submission of a transcript/diploma/certificate request and documentation to verify an exemption, the School will review the request and make a determination regarding whether or not an exemption exists, as outlined in section 2, above. If it is determined that the individual has a valid exemption, the School will release the requested transcript/diploma/certificate. If the School determines that the individual does not meet the exemption criteria, the School will provide a written explanation of the denial of the request within seven business days. 7. Registration Holds: Individuals will no longer be able to register or enroll for courses/classes if the enrollment fee of $400 and/or 50% of tuition fees have not been paid by the start date of Module 1. A 3rd party collection agency will be assigned the debt by 18 months after the start of Module 1. 8. Individuals have the option to establish a payment plan for an outstanding debt. An individual who wishes to establish a payment plan for a debt owed to the School should contact: Jennifer Lucas, Vail Institute of Pilates, (970) 366-2944.9. Complaints pertaining to HB22-1049 may be submitted to the Colorado Student Loan Ombudsperson via email to CSLSA@coag.gov.

Vail Institute of Pilates

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